Book a demo
AI agent for holiday rentals

Renting without the stress. Your time back.

HostKeeper is an AI agent that runs your holiday rental from the guest's first question to the review after they leave. It answers enquiries, keeps the calendar and sends offers, then takes care of arrival, the stay and check-out, heating, your team, repairs and marketing. Your phone only gets what really needs your decision.

chat in 6 languages24 hours a dayno app for guestsfree website to start
One inbox forwebsite chatQR code in the houseemailcontact formTelegramWhatsAppAirbnb · Booking · Slowhop
How it looks

A dashboard for you, a chat for guests

In the morning you open the dashboard and see what's on today: arrivals, messages ready to send, things that need a decision. Meanwhile your guests chat with the house assistant on their phones.

dashboard · today
HostKeeper dashboard: revenue, nights, open enquiries and today's messages to send
Guest chat on a phone: questions about the sauna and firewood, the assistant's reply and a message from the hosts
inbox · email
Inbox: an enquiry email, a summary in English and a ready AI draft reply with the price
Enquiry → offer

A German email at 11 pm. In the morning a reply with the price is ready.

HostKeeper reads the enquiry, checks the calendar, prices the stay with extras, creates an “Enquiry” booking and writes the reply in the guest's language. You read a summary in your language and click “send”.

Sound familiar?

Ten things that eat hosts' evenings and weekends

HostKeeper has an answer for each of them. Renting becomes a pleasure again, not a second job.

A call at 11 pm: “how do we turn on the sauna?”

The guest asks the QR-code chat and gets step-by-step instructions in their language. You sleep.

Five platforms, five inboxes, zero order

Website, email, WhatsApp, Airbnb and Booking in one inbox, with an AI draft reply.

A double booking for the bank holiday

Platform calendars and your website block each other every 15 minutes.

Guests don't read the instructions email

The right information arrives on the right day: directions a week before, codes on arrival day.

A cold house with guests already in the driveway

Heating starts by itself before arrival and drops to eco mode after departure.

Keys, key safe, “where do we leave the code?”

A keypad lock with a code valid only for the stay, sent automatically.

The cleaner doesn't know when to come

A schedule from bookings, a phone notification, a checklist with photos and hours tracking.

Faults are only reported by an angry guest

Leak and temperature sensors alert you earlier, and a guest's report with a photo goes straight to the tradesperson.

Instagram has been quiet for three months

Weekly posts from your photos, campaigns for free dates, replies to comments.

Check-out: rubbish, meter, deposit

A reminder for the guest, an electricity meter reading, settlement and deposit refund without a calculator.

The whole guest journey

From the first question to the review after departure

HostKeeper handles every stage: before the guest books, while they book, before arrival, during the stay and after it. We're honest about what works today and what's coming in the next few months.

Live available today Soon in progress
Before they book

Winning guests

Website, social media and replies within a minute, nights and weekends included.

AI chat on your website Live

Answers questions about the house, prices, activities and directions in the guest's language. Every question and the AI's answer land on your phone.

Live availability Live

The calculator shows the next free weekends and warns about booked dates. The chat knows what's free too.

Form with a quote Live

An enquiry instantly becomes an “Enquiry” booking with the calculator price and a clash check.

One-click offers Live

An elegant offer page in the guest's language: itemised price, packages, photos and an “Accept” button. A reminder when the guest goes quiet, and the dates are held once accepted.

Instagram and Facebook posts Soon

AI writes posts from your photos: seasons, free dates, last minute. Published once you approve.

Instagram and Messenger messages Soon

DMs and comments in the same inbox, with replies in your house's style.

Pricing tips and promotions Live

Every week: last-minute free dates, long weekends, local events and gaps between bookings. Switch on a promotion with one click and the website calculator shows it straight away.

Waiting list Live

When dates are taken, the guest leaves their contact. If a booking frees up, HostKeeper tells you and the guest.

Gift vouchers Live

A page to order a voucher for an amount or a package, a printable voucher with a code, and redemption in the offer when the recipient books.

Party risk detection Live

An 18th birthday, one weekend night for a big group, last minute: the enquiry gets a 🚩 flag before you reply.

Website in three languages, chat in six Live

Website in Polish, English and German, prices in zloty or euro. Chat and guide also in Czech, Dutch and Ukrainian.

Booking

Order across channels

All conversations and dates in one place, no copying across.

One inbox Live

Chat, email, form and WhatsApp together. AI summarises, recognises enquiries and drafts the reply.

Calendar sync Live

Airbnb, Booking and Slowhop block each other every 15 minutes. No more double bookings.

Airbnb and Booking in the inbox Soon

Platform messages in the dashboard via a channel manager, reply without logging into the platform.

Payment tracking Live

Deposit and balance deadlines track themselves. The guest gets a reminder with bank details in their language, and you get an alert if the money still isn't there 3 days before arrival.

Online payments Soon

A down-payment link (Przelewy24 / Stripe) with automatic payment confirmation.

Online registration form Live

Guest details, consents and house rules before arrival, on the guest's stay page. Optional: no form, no door codes.

Bookings and finance dashboard Live

Calendar, statuses, down payments, deposits, revenue by channel and average nightly rate.

Recognises returning guests Live

With a new enquiry you see that someone has stayed before, how often and when. You can give them a loyalty discount or a gift straight away.

Before arrival

Guests know everything

Every guest gets their booking code and all the information at the right moment.

Messages on the right day Live

After booking, a week before, the day before, on day two and after departure, in Polish, English or German.

Access codes only during the stay Live

You enter door and WiFi codes once. The guest sees them from 12 noon on arrival day until departure, and the AI never knows them.

Cleaning and team Live

A schedule from bookings, a Telegram notification for the cleaner, a checklist with photos and hours tracking.

Pre-arrival check Live

At 5 pm the day before you get a list: cleaning done, faults closed, supplies, house temperature, ordered extras. You see what still needs doing.

AI stay plan Live

Four days before arrival the guest gets a plan matched to the weather and group size: when to use the sauna, where to walk, what's nearby. Extras are one click away.

Guest stay page Live

One link with dates, directions, the registration form, extras to order and contact details. Guests don't dig through emails.

Arrival

Check-in without waiting

Guests arrive whenever they like, and the house is ready and greets them by name.

Self check-in Live

Key box and WiFi codes in the chat from 12 noon on arrival day, with directions to the door.

Keypad lock with a stay code Soon

A one-time door code for every booking, valid from check-in to check-out.

Welcome at the house Live

On arrival day the path and living room lights switch on by themselves at dusk. Works with Tuya / Smart Life lights and plugs.

Arrival notice Live

The guest taps “We've arrived” in the chat, and you also hear when they open the access codes. No calling to ask “is everything OK?”.

During the stay

A guide in the guest's pocket

A QR code on the wall opens the chat. No app to install.

QR-code chat Live

Sauna, hot tub, stove, WiFi, the area, house rules. Answers from knowledge about your house, at any hour.

“Message the hosts” Live

When the AI doesn't know or the guest wants a human, the message comes to you and your reply goes back to the guest.

Temperature sensors Live

Tuya / Smart Life sensor readings in the dashboard, an alert when the house gets cold.

Extras to order Live

Hot tub, sauna, firewood, late check-out ordered on the stay page. You confirm with one word on Telegram and the amount goes into the bill.

Fault reports with photos Live

The guest describes the problem in the chat and adds a photo. You get the report on Telegram and pass it to a tradesperson with one click.

Guest guide Live

Sauna and hot tub instructions, house rules, the area and check-out in six languages. Works without signal and can be added to the phone's home screen.

Local partners Live

Kayaks, catering or massage from neighbours, ordered on the stay page. The partner gets the order via WhatsApp and your commission is tracked in the dashboard.

Weather alerts Live

Storm, gale, frost or heatwave: guests get specific tips in their language (umbrellas, fire pit, hot tub), and you get a reminder about the pipes when the house is empty.

Check-out

A departure that leaves you no work

Guests know what to do, and you know what state they left the house in.

Check-out reminder Live

The evening before departure: check-out time, rubbish, dishes, hot tub, keys. With a link to book a late check-out.

Electricity billing from the meter Live

Readings from a whole-house WiFi meter, usage per stay and the extra charge for kWh above the limit calculated automatically.

Deposits without a calculator Live

After departure, a draft settlement on Telegram: electricity, extras, any damage. Reply “ok” and the guest gets the statement in their language.

House into eco mode Live

After check-out, lights and selected plugs switch off by themselves. Boiler and lock control come with device integrations.

After the stay

Reviews and repeat stays

A happy guest leaves a review and comes back in another season.

Survey and Google reviews Live

The day after departure, a short survey in the guest's language. 4–5 stars lead to a Google review; critical feedback comes only to you.

Review replies Live

Paste a review from Google, Airbnb or Booking and the AI writes a reply in the guest's language, in your style and without making up facts. You copy and publish.

Online guest book Live

Entries and photos from guests after their stay. You publish only those the guest agreed to, and the best go on your website.

Lost and found Live

The team writes “found: scarf” with a photo. HostKeeper links the item to the last stay and messages the guest about sending it back with one click.

Reports Live

Weekly to your phone, monthly as a printable report or PDF: revenue, occupancy, costs, reviews and comparison with the previous month and year.

Bookkeeping without folders Live

A photo of a receipt or invoice on Telegram: the AI reads the shop, amount and category and ticks off the shopping list. Export for your accountant in one click.

Invitations for past guests Live

A guest list with stay history and AI-written invitations for another season, in the guest's language.

Revenue forecast Live

Three months ahead: what's confirmed, what's in negotiation, what the free nights are worth and how much money is due in.

Guest register and tourist tax Live

A register from registration forms, guest nights and tourist tax at the local rate, CSV export.

A house that looks after itself

A smart home that knows the booking calendar

Ordinary smart devices don't know when guests arrive. HostKeeper does, so it runs the house by the bookings: warm for arrival, economical when empty, an alert when something's wrong.

Works with popular systems: Tuya / Smart Life, Home Assistant, boiler and heat pump controllers, keypad locks, energy meters.

HEATING21°C ↑ SENSOR48% · OK ⚡ 12 kWh 🔒 4821 CALENDARArrival today 4 pm An hour before arrival: warmth, a new lock code, lights.
Heating21°C for arrival

Starts early depending on the weather, eco mode when the house is empty.

TemperatureAlert at 12°C

Protection against the house cooling down and pipes freezing in winter.

Lock · soonA code per stay

A new code for each guest, valid only on the booked days.

ElectricityMeter in kWh

A whole-house WiFi meter and metering plugs: usage per stay, billing above the limit, a chart in the dashboard.

WaterLeak sensor

An instant alert, before water floods the floor.

LightsWelcome after dark

Path and entrance lit for arrival, everything off after departure. Switch on and off from the dashboard or by writing “lights” on Telegram.

Team and repairs

Cleaning, maintenance and shopping without phone calls

Each team member gets only their own tasks on their phone. You see what's done and have the photos.

Cleaning Live

A schedule built from bookings, with check-out and check-in times. A checklist with required photos, notes on missing items, hours and costs in your finances.

Faults and tradespeople Live

A guest report with a photo or a sensor alert becomes a task. Plumber and electrician contacts at hand, the report sent to the tradesperson in one click.

Supplies Live

Toilet paper, coffee, cleaning products, firewood, pellets. Enter stock in one sentence (“paper 12”) and HostKeeper forecasts 30 days of use from occupancy and adds shortages to the shopping list.

Recurring jobs Live

Hot tub firewood every two weeks, boiler service, mowing. A reminder for the maintenance person, “done 40 min” on Telegram and the cost in your finances.

Pre-arrival check Live

One list the day before arrival: what's cleaned, what's fixed, what's missing and the temperature in the house.

Shopping list and renovations Live

A shared shopping list for the team, ticked off by a receipt photo, plus an improvements plan with budget and costs.

Marketing that never gets tired

More direct bookings, less platform commission

Platforms take anywhere from 10 to 30 percent of each booking. HostKeeper works to get guests booking with you directly.

yourhouse.com · calculator
Calculator on the house website: date picker, next free weekends, extras and a quote with a package
Free to start

A website for your house with the agent built in

Every new house gets a three-language website from us with HostKeeper working from day one: AI chat in the corner, a price calculator with extras and packages, the next free weekends, a site map and a form that creates a booking in the dashboard straight away.

PL · EN · DEprices in PLN and EURready in a week

Instagram · Facebook

Posts from your photos Soon

A posting calendar for every season, captions in three languages, replies to comments and seasonal posts for better Google visibility.

Free dates

Last-minute campaigns Live

When a weekend three weeks out is still free, HostKeeper suggests a discount, switches it on on your website in one click and gives you a ready post to share.

Google

Google reviews Live

The post-stay survey sends happy guests to Google, and critical feedback comes only to you. Review replies and Business Profile posts coming soon.

Past guests

Return visits in another season Live

A list of guests who've stayed with you and AI-written invitations: an autumn sauna weekend, a winter hot tub, a spring long weekend.

Events

Offers for weddings and companies Live

An online offer with prices and packages, prepared from a single enquiry. A rental agreement accepted online, with company address and tax number.

Gifts

Gift vouchers Live

A voucher page for an amount or a package, elegant printable vouchers and a link in your website footer. New guests come through recommendations.

Day to day

Run the house from your phone, just by replying to messages

No logging into five platforms. HostKeeper messages you on Telegram and you reply as you would to a friend.

You reply to the notification and the guest gets your reply in their chat.

Every good reply can become knowledge. The AI suggests new facts from conversations, you approve them and next time it answers by itself.

Short commands instead of logging in: a receipt photo goes into costs, “check” shows the state of the house, “stock” what's missing, “lights” switches on the lights.

A morning list to send: ready messages, one click to WhatsApp, SMS or email.

HostKeeperbot · your house
💬 Website chat · guest (DE)
„Dürfen wir unseren Hund mitbringen?”

AI: Ja, Hunde sind willkommen, 25 € pro Aufenthalt…
Dürfen wir unseren Hund mitbringen?Yes, two dogs are fine too, €25 each.
✓ Sent: the guest will see your reply in the website chat.
📤 To send: Lisa M. — day before arrival
WhatsApp (1 click) →
Onboarding

One week from our first call to your first AI-served guest

We do most of the work. From you we need knowledge about the house and a few clicks in accounts you already have.

House questionnaire

Over 300 questions guests actually ask, from the coffee machine to fire pit rules. Your answers become HostKeeper's knowledge.

Connecting channels

Website, email, platform calendars, Telegram. We set it up with you in a single call.

QR code and messages

You print a poster for the living room and approve guest message texts in three languages.

The first week together

We review conversations, add missing knowledge and set up what should run by itself.

You have the final say

AI that knows its limits

HostKeeper acts on its own where it's safe and asks you where money, dates and guests' trust are involved.

Codes never reach the AI

Door and WiFi codes are seen only by a guest with a booking code, and only during the stay. The assistant doesn't know them and won't give them to anyone.

It doesn't make promises for you

It doesn't confirm dates or discounts. When it doesn't know the answer, it passes the question to you instead of guessing.

Everyone sees only their part

Accounts for a partner, manager, accountant and team. You choose the tabs and whether someone sees amounts, guest data and codes. Restrictions are enforced on the server, and you disable an account with one click.

It learns only with your approval

New knowledge from conversations is only a suggestion. It enters the knowledge base once you approve it.

First deployment

Narnia Glamp: a private forester's lodge, guests from Poland and Germany

HostKeeper was built in a real holiday rental and works there every day. It answers guests in Polish, English and German, keeps the calendar, prepares messages and watches the temperature in the house.

narniaglamp.com: click “Ask” in the corner of the page and chat with the assistant.

Property
private house, 2 ha, up to 20 guests, sauna and hot tub
Languages
Polish, German, English
Channels
website, QR code, email, Airbnb, Booking, Slowhop
Knowledge
301-question survey + learning from conversations
Pricing

A simple monthly subscription per property

Choose the plan and pay monthly for each house. Prices are net, VAT is added.

To start: a website for your house, free. We design and launch a website with HostKeeper built in: AI chat, price calculator, free dates and a form that creates a booking straight away.

Start

One house, run by the owner

  • Free website for your house to start
  • Handles enquiries and the calendar on its own
  • AI chat on the website and via QR code
  • Inbox, email, Telegram
  • Platform calendars
  • Messages before and after the stay
  • Guest guide and stay page
  • Post-stay survey and Google reviews

€19 net / month

Full service

A house with a cleaning team and ongoing marketing

  • Everything in Start
  • Online offers, registration form, extras
  • Cleaning, team and recurring jobs
  • Faults, supplies, receipts
  • Deposit and electricity settlement
  • Pricing, promotions, gift vouchers
  • Smart home and a house ready for arrival
  • Weekly and monthly reports
  • Payment tracking and revenue forecast
  • Local partners, guest book, tourist tax

€39 net / month

Several properties

Owners and managers of 2–10 houses

  • Everything in Full service
  • Many properties in one dashboard
  • Team accounts
  • Combined reports

Custom quote

FAQ

Before you ask

Does the guest have to install an app?

No. The chat opens from a QR code, a link in a message or a bubble on your website. It works on any phone.

How does the AI know how my house works?

From the questionnaire you fill in during onboarding and from knowledge you approve from later conversations. When it doesn't know something, it doesn't guess; it passes the question to you.

Will HostKeeper replace Airbnb and Booking?

No. It works alongside them: it syncs calendars, gathers conversations in one place and helps you win direct bookings without platform commission.

Which languages does it speak with guests?

The chat and guide work in Polish, English, German, Czech, Dutch and Ukrainian. The AI replies in whatever language the guest writes in, including any other.

What if the AI gets it wrong?

You see every conversation in the dashboard and on Telegram. Correct a reply in one sentence and the correction can go straight into the knowledge base so the mistake doesn't happen again. Questions the AI couldn't answer collect in a list; you fill them in with one sentence each.

Do I need a website?

No, the QR-code chat and guest messages work without a website. If you have one, we'll add the chat, a calculator with free dates and a form to it.

Demo

We'll show you HostKeeper using your own house

30 minutes online. Tell us how you look after guests today, and we'll show you what can run by itself.